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This article is going to highlight how using Microsoft’s SharePoint, you can run a paperless office! Read on and know how SharePoint can help you to grow your business.

A paperless office - sounds interesting right?

Yes, you can say goodbye to all those tiring paperwork with Microsoft’s SharePoint.

You can not only share and manage content, applications, and knowledge through it but also can take part in effective collaborations across the organisation.

Definitely, using this technology will give your business a huge competitive advantage. Also, why should you waste your valuable time on the paperwork when it can be done in a smart paperless way with SharePoint!

Here is how you can run a paperless business with SharePoint.

No delay for the paper approval process

Everyone, who is a part of any organisation or business will agree to the point that the process of document approval is messy. You may have to travel up and down floors, across different stakeholders’ desks between departments for several times to get a single document approved.

When you use SharePoint, you can say goodbye to the paper document process and can route your approval request electronically to the right decision maker. Thus, you will have the control as well as insight into the entire process including the reminder and assignment automation, visibility to an archive of approved documents for auditing and approval status.

Digital Library

Suppose that you suddenly need to find an official document that you made two years ago. Suppose that without it, you cannot proceed further for work!

Now, maybe you will have to go through your email archive, file cabinet etc. to find that particular document. Sounds very hectic right?

Well, with SharePoint’s enterprise search capabilities, you can not only find an older document easily but also can effortlessly edit and share it in seconds. If your document library expands, the SharePoint support will expand accordingly.

SharePoint Office Document Assembly

By devising libraries of common document assets, you can easily assemble presentations, forms, contracts along with other deliverables, which can be sent to the approvers. Charts, text documents, and spreadsheets can be merged together and can be sent combinedly within the Approval Workflow. Also, you will get an instant sign off for the combined document from the approvers.

Office Document Collaboration

Usually, the document collaboration involves contributions from multiple editors or authors. There are some cases, where you need to share documents with partners or customers, who are technically not a part of your organisation.

Traditionally, this work is handled by taking multiple printed copies or maybe by collecting all the email attachments and then merging manually back all the changes into a single file. But, the question is why to work so hard when you can work smartly with SharePoint and Office 365!

Hybrid or cloud deployments of SharePoint will allow the documents to be shared with both external and internal users. The external users can directly interact with the documents if they have a Microsoft account or use SharePoint.

SharePoint Onboarding

Well, taking on new accounts or hiring employees requires a lot of forms containing highly sensitive data. Now, you already know about the benefits of SharePoint collaboration. Using those scopes, merging documents, acquiring digital signatures etc. are no more a time-consuming process. SharePoint will help you to automate the entire onboarding process.

All the company policies/forms/documents etc. can be stored in an exclusive library. Moreover, these documents can be routed via an automated Workflow, which will eliminate any need for the paper-based process. Also, you do not have to worry about overlooking any major step in the process or about any data entry error.

Thus, the best SharePoint consulting services will let you learn how to increase business collaboration, business process automation, and employee engagement along with the factors that help to grow and empower your business.

Alex Forsyth is an expert SharePoint consultant in Australia, who has been serving in this market for years. Hence, he holds a good grasp of the needs and demands of various industry-specific businesses. No matter what your business size is, you can always reach out to Australia’s best SharePoint consultants and experts for your business requirements at Envertis.